How to Backup and Transfer Outlook files

The below article describes how to make use of personal storage folders which is also represented as .pst format to backup data  that you created in Microsoft Office 2007, Microsoft Office Outlook 2003, and Outlook 2002. You can take backup of messages, contacts, appointments, task, notes, and journal entries in .pst file.

transfer outlook pst

Microsoft Outlook is free email application to perform communication process from one location to another. Ease of use and functionaries makes Outlook user’s first choice. It is the most popular and demanding application by Windows users. Outlook stores information of user mailbox of data files known as PST (Personal Storage Table) located on user’s system. PST file location completely depends on Outlook version opted by user.

In our day to day routine, sometimes you come across a situation when you need to backup Outlook email files.

How to backup Outlook email files?

In order to know how to back up your data if you use Outlook with Microsoft Exchange Server, you need to know where the data is saved. The default storage and delivery location for Outlook data is Exchange Server mailbox. The administrator of Exchange Server mostly handles backups of mailbox on the server.  However, some administrators of Exchange Server store Outlook data in .pst file on your hard drive.

  1. Open MS Outlook on your system
  2. Go to File >> choose Open & Export >> select Import/Export
  3. Select the desired Outlook Data File (.pst) and select Next
  4. Select the mail folder you want to backup and select Next
  5. Choose a desired location and name for your backup file and then click finish


How to Transfer Outlook Files

Some users take backup when they switch to another operating system or changing their email application. Backing up crucial data files is very important process for users as you do not know when and where you need them urgently.  

PST Converter is ultimate utility which convert all of your existing PST backup files to thunderbird and other email applications in few simple clicks. Allows to backup outlook emails to Gmail, Apple Mail, Windows Live Mail, Adobe PDF etc. with attachments and other information. It automatically detect Outlook backup PST file location and convert the Outlook PST file in desired format. PST Converter offers multiple file saving option which enables to migrate Outlook PST to Gmail, Office 365, Thunderbird, Windows Live Mail, Apple Mail, Exchange, Adobe PDF and many more and later saves the converted data at desired location. It quickly create single vCard file and iCalendar file as well. Moreover, PST Converter allow to convert PST file from crashed Outlook with complete details. The high technically built utility provides file naming options which allows to save the converted data according to required subject, date or time.

Note: Back up your data daily, so that whenever needed you will easily recover it without facing data loss crisis.